Event Planning Specialist

The Calgary Jewish Academy is excited to announce an opening for an Event Planning Specialist!
This fractional role will be a 15 – 20 hour per month role, depending on the time of year.

Duties and Responsibilities:

Plan and execute special events that advance the school’s mission and strengthen
relationships with key stakeholders, such as fundraising galas, open houses, and donor
appreciation events.
Work closely with staff, especially Marketing and Communications Specialist, and
Community and Advancement Director to support school assemblies and Student Council
initiatives.
Work closely with vendors, volunteers, and staff to ensure the success of each event.

General Responsibilities:

Attend work on all operational days as per your schedule.
Be present at the CJA during assigned hours.
Maintain a positive and friendly attitude.
Uphold confidentiality and professionalism.
Participate in in-service and staff meetings as required, including outside regular school
hours.

Specific Event Responsibilities:

Grandparents/Grandpals’ Day: Organize and lead the annual event, ensuring a memorable
experience for attendees. Handle all logistics, including invitations, programming, and day-of-event management.
Hanukkah: Support the planning and execution of the annual Latke Lunch event.
Coordinate and send invitations to key guests, and attend the event to ensure it is well-organized and meaningful.
Annual Siddur Ceremony and Chaggigat HaTorah: Manage donor relations for these
significant Jewish lifecycle events. Coordinate dates, purchases, and serve as a liaison for
the donors during the events.
Year End Gala: Organize and lead the annual event, handling the program, the logistics,
manage RSVPs, and ensure smooth execution with contingency plans. Post-event, following
up with attendees and evaluate the event’s success.

We look forward to receiving applications from our talented team members who are passionate
about enhancing our school’s celebration of special events. If you are interested in this exciting
opportunity, please email your resume to hr@cja.ab.ca, indicating which job you are applying for,
prior to 5:00 pm on January 17, 2025.

We are committed to fostering an inclusive and diverse workplace. We believe that our differences
drive innovation and make us stronger. We encourage applicants of all backgrounds, experiences,
and perspectives to apply.

We appreciate the interest of all candidates; however, only those selected to proceed in the hiring
process will be contacted.

January 10, 2025 | Job Posting